Booking Chatbot: Appointments 24/7
Stop losing bookings to voicemail and slow responses. Our AI booking chatbot checks availability, schedules appointments, sends confirmations, and delivers reminders—24/7, without your team lifting a finger.
Based in Chester, serving UK businesses
- Books appointments 24/7—even at 2am
- Integrates with Google Calendar, Calendly & more
- Automated reminders reduce no-shows by 50%
- Works on website, WhatsApp & social media
- 30-day money-back guarantee
Sat 14 Dec 2026, 2:00 PM
Your appointment is tomorrow at 2pm
From Enquiry to Appointment in Seconds
See how our booking chatbot handles the entire appointment scheduling process automatically—no staff involvement needed.
Check Availability
Customer asks to book. Your booking chatbot instantly checks your real-time calendar for available slots.
"I need a haircut on Saturday" → Bot shows available times
Book the Appointment
Customer picks a time. The reservation chatbot captures their details and confirms the slot instantly.
"2pm works" → Bot books it, asks for contact details
Send Confirmation
Automatic confirmation sent via SMS, email, or WhatsApp with all appointment details.
✓ "Your appointment is confirmed for Sat 14 Dec at 2pm"
Send Reminders
Automated reminders 24h and 1h before to reduce no-shows. Easy rescheduling option included.
"Reminder: Your appointment is tomorrow at 2pm. Reply R to reschedule"
Booking Chatbots for Every Industry
From dental practices to hair salons, our AI appointment booking bot adapts to your specific scheduling needs.
Healthcare & Dental
Patient appointment booking, rescheduling, and waitlist management. Handle new patient enquiries and follow-up bookings automatically.
Salons & Beauty
Book haircuts, treatments, and services. Your appointment booking bot shows available stylists and handles complex multi-service bookings.
Restaurants & Hospitality
Table reservations, party bookings, and special events. Capture dietary requirements and seating preferences automatically.
Consultants & Professional Services
Discovery calls, consultations, and follow-up meetings. Your scheduling chatbot qualifies leads before booking valuable time slots.
Connects to Your Existing Calendar
Our booking chatbot integrates with the tools you already use. Real-time two-way sync means no double-bookings, ever.
Google Calendar
Two-way sync with Google Calendar
Microsoft Outlook
Full Outlook calendar integration
Calendly
Connect to existing Calendly setup
Cal.com
Open-source alternative support
Acuity Scheduling
Acuity appointment sync
Practice Software
Dentally, Cliniko & more
Don't see your calendar system? We can likely integrate it. Ask us about custom integrations.
Why UK Businesses Love Our Booking Chatbot
More than just appointment scheduling—it's complete booking automation that grows your business. Built by our expert chatbot team.
Book Appointments 24/7
Your booking chatbot never sleeps. Customers book whenever suits them—evenings, weekends, 3am. Every slot filled, no waiting.
Instant Confirmation
No more "we'll get back to you". Appointments confirmed in seconds with automatic calendar sync and confirmation messages.
Reduce No-Shows by 50%
Automated SMS and email reminders 24h and 1h before appointments. Easy one-tap rescheduling reduces cancellations.
Free Up Your Staff
Stop answering "do you have any slots on Saturday?" Your team focuses on customers, not calendar management.
Fill More Slots
Capture bookings from website visitors, WhatsApp, and social media. Never miss a booking because you were busy.
Easy Rescheduling
Customers reschedule themselves via chatbot. Freed slots automatically offered to your waitlist. Zero admin work.
Booking Chatbot vs Manual Scheduling
See why businesses in 2026 are automating their appointment booking instead of relying on phone calls and emails.
Booking Chatbot From £149/month
Pricing based on your booking volume and integration needs. One missed appointment can cost more than a month of automated booking. ROI is typically seen within weeks.
Why Choose Hand On Web?
Based in Chester, UK
We're a UK company serving UK businesses. Local support, GDPR compliant, and we understand your market.
30-Day Money-Back Guarantee
Try our booking chatbot risk-free. If you're not completely satisfied, get a full refund—no questions asked.
Chatbot Experts
Our team specialises in AI chatbot solutions for UK businesses. We know what works.
Fast Setup
Most booking chatbots go live within 1-2 weeks. We handle everything—you just start accepting bookings.
Booking Chatbot FAQs
Everything you need to know about our AI appointment booking solution.
What is an appointment booking chatbot?
An appointment booking chatbot is an AI assistant that schedules appointments automatically through your website, WhatsApp, or Facebook Messenger. It checks your calendar for real-time availability, shows customers open slots, captures their details, books the appointment, and sends confirmation plus reminder messages. All this happens 24/7 without any human involvement required.
How does a booking chatbot integrate with my calendar?
Our booking chatbot connects directly to your calendar system via secure API integration. We support Google Calendar, Microsoft Outlook, Calendly, Cal.com, Acuity Scheduling, and practice management software like Dentally and Cliniko. The integration is two-way: bookings appear in your calendar instantly, and if you manually block time, the chatbot sees it immediately — preventing any double-bookings.
Can the chatbot handle complex bookings like multiple services?
Yes. Our appointment booking bot handles multi-service bookings (e.g., "haircut and colour"), multiple staff members, different appointment lengths, and specific resource requirements. For example, a salon chatbot can book a 30-minute cut with Stylist A followed by a 90-minute colour with Colourist B.
What calendars does the booking chatbot integrate with?
We support Google Calendar, Microsoft Outlook/365, Calendly, Cal.com, Acuity Scheduling, and most practice management systems including Dentally, Cliniko, and Fresha. If you use a different system, we can usually build a custom integration. All integrations are two-way—bookings sync automatically.
How does the reminder system reduce no-shows?
Our booking chatbot sends automated reminders 24 hours and 1 hour before appointments via SMS, email, or WhatsApp. Each reminder includes easy options to confirm, reschedule, or cancel. Businesses using our system typically see no-show rates drop from 20-30% to under 10%—that's recovered revenue.
Can customers reschedule through the chatbot?
Absolutely. Customers can reschedule or cancel appointments themselves via the chatbot—no phone calls needed. When a slot is freed, our system can automatically offer it to customers on your waitlist. This self-service approach reduces admin time and improves customer satisfaction.
Is the booking chatbot available on WhatsApp?
Yes. Our reservation chatbot works on WhatsApp Business, your website, Facebook Messenger, and Instagram DMs. Customers book through whichever channel they prefer. All bookings sync to the same calendar regardless of source. WhatsApp is especially popular—customers already have the app and trust it.
How much does a booking chatbot cost?
Our booking chatbot solutions start from around £149/month for small businesses with moderate booking volume. Pricing depends on the number of appointments, calendar integrations needed, and channels deployed (website only vs multi-channel). We offer a 30-day money-back guarantee, so you can try it risk-free.
How long does it take to set up a booking chatbot?
Most booking chatbots go live within 1-2 weeks. This includes integrating with your calendar, configuring booking rules (appointment types, durations, buffer times), setting up confirmation/reminder messages, and thorough testing. Our Chester-based team handles the entire setup.
What happens if a customer has a complex request the bot can't handle?
Our scheduling chatbot is designed for graceful handoff. If a booking request is too complex (group booking for 20, special requirements), the bot captures all details and alerts your team for personal follow-up. The customer never feels abandoned—they know a human will call back.
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Learn moreReady to Automate Your Appointment Booking?
Stop losing bookings to slow responses and missed calls. Get a free consultation and see how our AI booking chatbot can fill your calendar 24/7. Based in Chester, serving UK-wide.